How Revisions, Edits, and Content Changes Are Handled in Your Website Project

Learn how Compass Production handles content revisions, design edits, and post-launch change requests so you know what to expect at every stage of your website project.

Overview: How Revisions and Edits Work in Your Project

During your website project, you will have several structured opportunities to request revisions and edits. This process keeps your site moving forward while ensuring your content and design feel accurate and on-brand.

Below is a clear breakdown of how revisions, edits, and change requests are handled before launch and after launch.

Key Terms We Use

• Revision round – A defined review window where you collect feedback and we apply changes in a batch.
• Edit – A specific change request (for example, “Update this headline” or “Swap this image”).
• Change request – Any requested adjustment to content, design, or functionality.
• Scope – The agreed list of pages, features, and deliverables in your project proposal.

Typical Revision Rounds in a Website Project

Exact numbers may vary by proposal, but most projects follow this pattern:

• Round 1 – Structure & layout: Focus on page layout, navigation, and key content areas.
• Round 2 – Visual design & content: Focus on colors, typography, imagery, and copy clarity.
• Round 3 – Final polish: Focus on small wording tweaks, spacing, and minor visual adjustments.

How to Prepare Feedback for a Revision Round

To keep revisions efficient and accurate, gather feedback in a single, consolidated list before sending it to us.

1. Review the entire page or section instead of only the top portion.
2. Note the page and section (for example, “Home ? Hero section”).
3. Quote the current text or describe the element you want changed.
4. Provide the exact replacement (new text, new image, or clear instruction).
5. Group similar changes together (all headline changes, all image swaps, etc.).

Example of Clear Feedback

• Page: About
• Section: Team bios
• Current text: “Our small but mighty crew…”
• Change to: “Our experienced team of creatives…”

What Is Included in a Standard Revision Round

Within your included revision rounds, we typically cover:

• Copy edits for clarity, grammar, and tone alignment.
• Swapping approved images or media you provide.
• Adjusting layout spacing, alignment, and basic styling.
• Minor navigation label changes (for example, “Services” to “What We Do”).

These changes are considered in scope as long as they align with the original project plan.

What Counts as a New Feature or Out-of-Scope Change

Some requests go beyond standard revisions and are treated as new work. Examples include:

• Adding new pages that were not in the original sitemap.
• Introducing new complex functionality (for example, booking systems, membership areas, or custom integrations).
• Major design direction changes after approval (for example, a completely new homepage layout).
• Rewriting large sections of content from scratch.

When this happens, we will:

1. Flag the request as potentially out of scope.
2. Explain why it falls outside the agreed plan.
3. Provide a time and cost estimate for your approval before proceeding.

How We Handle Edits During Design & Build

During active design and development, we follow a structured workflow to keep your site stable and consistent.

Step-by-Step: What Happens After You Send Edits

1. You submit your feedback via the agreed method (email, shared document, or project tool).
2. We review and categorize each item as in-scope revision or new feature.
3. We confirm any questions if something is unclear or conflicting.
4. We implement the approved changes in a staging or draft environment.
5. We notify you when updates are ready for re-review.

What You Should See During Revisions

When you log in to review your site during a revision round, you should see:

• The latest version of each page with your previous feedback applied.
• Consistent fonts, colors, and button styles across pages.
• Navigation that matches the agreed sitemap.
• Placeholder areas clearly marked if we are still waiting on content from you.

Post-Launch Edits vs. Ongoing Maintenance

Once your site is live, edits fall into two main categories: launch follow-up fixes and ongoing updates.

Launch Follow-Up Fixes (Short-Term)

In the first days after launch, we typically handle:

• Correcting typos or small copy errors that slipped through review.
• Fixing broken links or incorrect menu items.
• Adjusting spacing or alignment issues visible only on certain devices.

These are usually covered as part of your launch support window, as defined in your agreement.

Ongoing Content Updates (Long-Term)

After the launch support window, ongoing edits are usually handled in one of two ways:

• You manage updates in-house using WordPress and (when applicable) Elementor.
• We manage updates for you under a maintenance or support plan.

Typical ongoing updates include:

• Adding new blog posts or portfolio items.
• Updating team bios, pricing tables, or service descriptions.
• Swapping out images or downloads.

How to Request Post-Launch Changes

For post-launch edits handled by our team, use this process:

1. Collect your changes in a single document or email.
2. Include page URLs and clear instructions for each change.
3. Mark priorities (for example, “High – pricing update needed before Friday”).
4. Send everything at once so we can schedule the work efficiently.
5. We’ll confirm scope and timing before implementing.

Edits You Can Safely Make Yourself in WordPress

If you have WordPress access, there are many low-risk edits you can manage directly.

• Editing text on standard pages (for example, About, Services, Contact).
• Publishing and updating blog posts.
• Changing images in pre-defined image areas.
• Updating basic contact details (phone, email, address).

Basic Steps to Edit a Page in WordPress

1. Log in to your site and go to Dashboard ? Pages ? All Pages.
2. Click the title of the page you want to edit.
3. If the page uses Elementor, click Edit with Elementor.
4. Update the text or image as needed.
5. Click Update to save your changes.

What You Should See After Making Edits

• Your updated text or image visible on the live page after refresh.
• No broken layouts or overlapping elements.
• Consistent styling with the rest of the site.

When to Ask Us Before Changing Something

To avoid breaking layouts or functionality, contact us before editing:

• Global header or footer layouts.
• Complex forms or integrations (for example, CRM, email marketing, booking tools).
• Custom post types or advanced dynamic content.
• Theme settings, performance plugins, or security plugins.

How We Track and Confirm Changes

For clarity and accountability, we:

• Log revision rounds and dates in our internal project notes.
• Summarize what was changed after each major update.
• Ask you to confirm when a page or section is approved.

Once a page is marked as approved, further changes are treated as a new revision or a new request, depending on your agreement.

Best Practices for Smooth Revision Cycles

• Assign a single point of contact on your team to consolidate feedback.
• Review on multiple devices (desktop, tablet, phone) before sending feedback.
• Batch your edits instead of sending many small requests over several days.
• Decide internally first so we receive one clear direction, not conflicting opinions.

Summary

Revisions and edits are a normal, expected part of building and maintaining your website. By following the structured process above—clear feedback, defined revision rounds, and thoughtful post-launch requests—you’ll get a site that looks right, works smoothly, and is easier to keep updated over time.